Invoices and payments

If you’re a supplier working with the City you will need to get a valid 10 digit purchase order number (PO number) before you start work.

Once you have a PO number and the City has acknowledged receipt of the goods or services you’re providing, you can submit an invoice, and then payment will be issued.

For more information, please refer to the Supplier Invoice Requirements.

Sending the City an invoice

When you send the City an invoice, you must include the legal name for the City and the full mailing address. Mark the invoice to the attention of the person who placed the order or requested the goods or services. Always include the PO number on the invoice.

Bill to:

The Corporation of the City of Mississauga
Attention: (insert your City staff contact’s name)
300 City Centre Drive
Mississauga, ON L5B 3C1

If you’re shipping a product to a specific location, or there’s a specific address services were completed at, include the address.

Ship to:
300 City Centre Drive
Mississauga, ON L5B 3C1

If the invoice amount includes taxes, make sure your GST or HST registration number is on the invoice as well.

There are a few different ways you can submit an invoice:

By email

Email your invoice and any supporting documents to cityofmississauga_invoicecapture@concursolutions.com. All invoices and attachments need to be legible.

The following file formats will be accepted:

.tif, .tiff
.jpeg, .jpg
.png
.pdf (with XFA and/or embedded fonts)
.doc, docx
.xls, .xlsx
.eml
dat
.csv

Each file must not exceed 10 MB.

If you’re sending more than one invoice, place the Bar Code Separator sheet between each invoice, or send each one individually.

If you’re a construction contractor, include a Cover Sheet with your invoice.

By mail

Mail your invoice and any supporting documents to:

The Corporation of the City of Mississauga
C/O Concur Invoice Capture
10700 Prairie Lakes Drive
Eden Prairie, MN 55344

Invoices should be printed on plain paper using black ink. Please do not use staples or paperclips.

Payment terms

The standard terms for net payment are 30 days, unless otherwise noted in your purchasing agreement. All payments related to the Construction Act will be paid within 28 days.

This is calculated from the date the invoice is received.

Payment methods

There are a few different ways you can choose to be paid.

By Visa payment automation

To sign up for VISA payment automation, email us at ap.central@mississauga.ca or call 311 (905-615-4311 outside City limits).

By electronic funds transfer (EFT)

To sign up for electronic funds transfer, complete the EFT Agreement Form and either a void cheque or an official letter from your bank.

Email your documents to ap.central@mississauga.ca. In the subject line of your email include ‘EFT’ and your company name.

Past-due invoices and late payments

If your invoice is past due, call 311 (905-615-4311 outside City limits). Please have the following information ready:

Supplier or payee name
Invoice number
Statement of account
PO number

Lost or misplaced cheques

If you’ve lost a cheque sent to you by the City, call 311 (905-615-4311 outside City limits). Please have all of your invoice information ready when you call. It takes an average of 5 to 10 days to process a replacement cheque.

Changing your company information

If your company is changing its name, or it’s been involved in a merger or acquisition, complete a Notice of Supplier Name Change. If your company is changing its address or phone number, send a letter on your corporate letterhead from an authorized company officer.

Email these documents to purchasing@mississauga.ca.